This is part of the Nexus 365 suite, available with Single Sign-On (SSO) login (see information about tools for working remotely). Teams can be used for live (synchronous) lectures or meetings, where all users can participate or share screens. If a lecturer or tutor chooses to deliver a live session using Teams, it must be recorded (one reason is so that students without access are not disadvantaged in any way).
Please refer to further guidance in the FIT Canvas resource including the page Tutorial teaching: introduction.
Note that if you wish to record audio from other people on the call (as well as from your microphone) then you need to tick 'record computer audio' in Panopto. The fact that the session is being recorded must be declared to participants at the outset. You could display a holding slide prior to the start of the session, containing this information.
Teams meetings can be created within Canvas, from various tools which use the rich text editor. These Canvas tools include:
- Course Calendar
Detailed instructions are available on setting up Teams meetings from within Canvas. Note that a Teams meeting created in this way should be accessed by all participants only from within Canvas – dates are not integrated with MS Outlook or any other calendars.
Teams meetings can also be set up directly from Outlook using the Teams plug-in on the Calendar toolbar; this will add the meeting into the Outlook Calendar within the full Teams software application (which we recommend downloading and installing, rather than relying on the web app).
Users without SSO can also access Teams meetings – they are directed to a ‘lobby’ until an authorised person grants them admittance. A pop-up window will appear in the meeting alerting you to who is waiting in the lobby so that you can grant them access.
Designated presenters can present a slideshow in a Teams meeting, share their screen or allow external participants to ‘by-pass’ the lobby. Users are required to have speakers and a microphone if audio participation is required; those built into a laptop computer are usually adequate. All users can enable their camera and microphone and participate in the chat channel.
Meetings can hold up to 250 users at any one time. For meetings with many participants it is important to specify the meeting presenter in advance, encourage participants to switch off video feeds and only unmute their microphones when invited to speak. For larger meetings (over 250 participants) you may wish to utilise ‘Teams Live Events’ – see full details on how to access and use live events on the Teams Live events support page.
For synchronous (real-time) delivery
- The host can present and share their desktop or specific applications.
- Participants can share their screen, if that permission has been enabled.
- The chat panel can be used to share notes, links to websites, raise questions or make comments.
- The Microsoft ‘Whiteboard’ can be used within a Teams meeting (this is different to a video call within a Teams chat).
- Within Teams there is an app called ‘Forms’. The meeting organiser can use Forms to create a quick poll for real-time interaction and feedback from participants. It is best to prepare the questions in advance so that they can quickly be copied and pasted into the Forms app after the meeting has started.
For asynchronous (any time) delivery – recording the meeting
- Before the live session, please follow the instructions provided in the Recording and Sharing Microsoft Teams Meetings guide.
- Choose the ‘main screen’ option.
- Tick the box ‘capture computer audio’.
- Choose a location to save the recording – ‘My Recordings’ can be used initially, and the recording can be moved later into a suitable Canvas course.
- Start the recording and minimize Panopto; keep the Teams meeting application in focus during the meeting.
- Return to Panopto after the meeting and close the recording. It will then be uploaded to the Panopto server in the chosen folder.
For advice or if you experience any difficulties in using Panopto to record a Teams session, please call the IT Service Desk on (01865) 612345. If that does not provide a solution, then you might need to formally request IT Services to turn on Teams recording for you (this is not enabled in Teams by default): complete the Recording in Teams request form. This will be actioned at 5pm each day (including weekends) and, once done, it may take up to 24 hours for the change to take effect.