Recording and sharing Microsoft Teams meetings

Scenario

As a tutor I need to record some teaching that I am delivering over Microsoft Teams to allow students to review what was discussed; for those who are not confident of their broadband connection; or for those who are unable to attend and wish to view the recording at a later date.


Prerequisites

  • Recording within Teams is not enabled by default – you need to request it from IT Services by completing this form. Allow 48 hours for this to be processed.
  • Access to a space in Canvas (or WebLearn) to add your recording to. Contact the Teaching Remotely Service Desk if you are unsure.
  • Note that when you record a session in Teams, only the video/audio and shared screen content is recorded – not the text chat, list of users present, or any whiteboard activity.
    • Take heed of the University’s advice surrounding making recordings of remote tutorials/seminars/classes. In summary, clearly inform all attending that the session will be recorded and who the recording will be shared with.

Making the recording

  1. Start your Teams session as you normally would. It is best to use the full Teams application rather than the browser-based version of Teams.
  2. Once everyone is present in the session and you are ready to begin, warn everyone attending that you are going to begin recording.
  3. To start recording, go to the meeting controls and select the More options button (the three dots) and then Start recording. A banner will appear on all screens, notifying everyone in the meeting that recording has started. 

     

    teams start recording

    Start recording a Teams meeting

  4. To stop recording, go to the meeting controls and select the More options button and then Stop recording.
  5. The recorded session will be automatically processed and saved to Microsoft Stream. A link to the recording will also automatically appear in the chat window and in Microsoft Stream for any users who were invited to the meeting, whether they attended or not.

Viewing, editing and downloading your recording

  1. Go to Microsoft Stream by logging into Nexus Office 365 and clicking the Stream icon from the list of available apps (if you can’t see it you may need to click All apps).
  2. Go to My content > Videos
  3. You will see all your recordings listed chronologically. Click the thumbnail to play the recording.
  4. When playing, clicking the More options (three dots icon) and then Trim video will allow you to change the start and end points of the video. No other editing options are available.
  5. To download your recording as an .mp4 file, when viewing your recording click the More options (three dots icon) link and then Download video.

Note that while it is possible to keep your recording in Microsoft Stream and share it with your users from there, we do not recommend this, as it is easy to share it inadvertently with a wider audience than you intend. This could clearly have undesirable consequences. Instead, we strongly recommend that you download the recorded session from Microsoft Stream as an .mp4 file (as described above) and share it with your users using Panopto (see below).

Inserting your recording into a Canvas page

  1. Identify the page in your Canvas course where you wish your recording to appear and click Edit.
  2. Select the point in the page where you wish to insert the recording and select the Panopto Recordings button. 

     

    Panopto Recordings icon on the HTML editor toolbar

    Panopto Recordings icon on the HTML editor toolbar

  3. Follow the instructions to upload the .mp4 file that you downloaded from Microsoft Stream, scroll down and click Save.
    • This will automatically upload the file to the Panopto cloud storage, as well as inserting it into the Canvas page.
    • If the recording is a large file (e.g. over 500 Mb), this may take a number of hours – it would be best to do this outside of peak times.
    • Delete the recording from your computer once it has completed uploading to Panopto.
  4. The recording will appear on the page.
    • Note that if you wish to share the recording with a small subset of students enrolled in your Canvas course, use the Groups feature and insert the recording in the Pages or Discussions tools there.
  5. A detailed explanation of this process (with demonstration videos), as well as how to achieve the same result in WebLearn is available in this collection of examples.
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